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HOW TO WRITE A PERFECT BUSINESS
EMAIL IN ENGLISH IN 5 STEPS:
For most of us, email is the most common form of business communication so it’s important to get it right. Although emails usually aren’t as formal as letters, they still need to be professional to present a good image of you and your company. Follow these five simple steps to make sure your English emails are perfectly professional.
Begin with a greeting
Always open your email with a greeting, such as “Dear Lillian”. If your relationship with the reader is formal, use their family name (eg. “Dear Mrs. Price”). If the relationship is more casual, you can simply say, “Hi Kelly”. If you don’t know the name of the person you are writing to, use:“To whom it may concern” or “Dear Sir/Madam”.
Thank the recipient
If you are replying to a client’s inquiry, you should begin with a line of thanks. For example, if someone has a question about your company, you can say, “Thank you for contacting ABC Company”. If someone has replied to one of your emails, be sure to say, “Thank you for your prompt reply” or “Thanks for getting back to me”. Thanking the reader puts him or her at ease, and it will make you appear more polite.
State your purpose
If you are starting the email communication, it may be impossible to include a line of thanks. Instead, begin by stating your purpose. For example, “I am writing to enquire about …” or “I am writing in reference to …”.
Make your purpose clear early on in the email, and then move into the main text of your email. Remember, people want to read emails quickly, so keep your sentences short and clear. You’ll also need to pay careful attention to grammar, spelling and punctuation so that you present a professional image of yourself and your company.
Add your closing remarks
Before you end your email, it’s polite to thank your reader one more time and add some polite closing remarks. You might start with “Thank you for your patience and cooperation” or “Thank you for your consideration” and then follow up with, “If you have any questions or concerns, don’t hesitate to let me know” and “I look forward to hearing from you”.
End with a closing
The last step is to include an appropriate closing with your name. “Best regards”, “Sincerely”, and “Thank you” are all professional. Avoid closings such as “Best wishes” or “Cheers” unless you are good friends with the reader. Finally, before you hit the send button, review and spell check your email one more time to make sure it’s truly perfect!
TRAVEL ENGLISH: KEYWORDS FOR THE AIRPORT
The airport is a place that you will eventually find yourself at if you haven’t already. Depending on where you’re going or coming from,travel english will be a must.
Let’s face it, with your holiday or business trip about to begin or come to an end, you will want to avoid any hassle or miscommunication. So let’s talk about some important words which will come in useful at the airport.
Before you leave your house for the airport, be sure to print out your confirmation number. A confirmation number is a personalized number given to you when you purchase your plane ticket. The check-in counter will surely ask for this along with your passport. Once they check you in, you will receive your boarding pass. This is your official ticket to get on the plane.
After you check-in your luggage and receive your boarding pass, you will be asked to move through security. Now, it’s time to find your plane. Your plane will be waiting for you at your specified departure gate. Your departure gate is on your boarding pass. It’s usually a number and a letter. This is the place where you show your ticket and board the plane. Don’t get there too late or they will close the gate. Unfortunately, I am speaking from experience.
After you board your plane and find your seat you will be asked to store your carry-on luggage in the overhead bins. This refers to the smaller bag that you have taken with you onto the plane. Now it’s time to sit back and relax, or if you’re me, fall asleep.
Once you land, you need to find your luggage at the baggage claim area. The baggage carousel is the long moving circle that has many bags on it. Check the bag tags to be sure you pick up the correct one.
Now, armed with the right vocabulary, you’re ready to embark on any trip with no worries at all!
5 Ways to Improve Your Business Language Skills Quickly:
Business language skills are critical needs in this modern era of globalization and cut-throat competition.
An employee that has competency in business language skills is likely to be able to climb up the career ladder with ease. And that applies to businesses as a whole, too: a recent study conducted by Bersin and Associates reveals that organizations that are able to communicate their strategies in a clear and precise manner are 113 times more likely to achieve higher levels of profitability and efficiency.
Here are five simple ways that will allow you to improve your business language skills quickly:
1. Increase Your Vocabulary
Improving vocabulary is key in mastering the specialized words used in business language.
You can easily improve your vocabulary through training software that offers a comprehensive range of exercises. Learning commonly-used business idioms and abbreviations can also enhance your vocabulary.
Furthermore, you can do research on the Internet in order to find the terminology used in the specific field that you are currently employed in. It is important that you adopt an inquisitive approach towards learning, and find the meaning of any business word that you are currently unfamiliar with. A business dictionary can prove to be particularly helpful, since you'll be able to find the complete meanings for new terms and their relevant usage within business communication.
2. Read Business-Related Material
You can significantly enhance your vocabulary by reading a wide variety of material related to your field or business.
Reading business information and current updates will not only allow you to remain abreast with the recent changes in the business environment but also allow you to keep up with any changes in terminology. This knowledge can prove to be essential when you are communicating with third parties or working on customer contracts.
3. Play Games
You can even learn business language by playing games like crosswords and word search games.
These games can allow you to enhance your business vocabulary while ensuring that the learning process is fun and engaging. Business-themed language games include crosswords based on financial terms and important concepts, or word search games using terminology from banking or industry. You can use free word-search puzzle generators to create your own games, if you can't find one specific to your field.
4. Watch Business-Oriented Programs
Watching programs that focus on business is an excellent way to improve language skills, because the people in those programs will be using key terms frequently and correctly.
These programs are often hosted by experts in the field and therefore can prove to be an important source of valuable information and knowledge as well as vocabulary terms. Business terminology is naturally used on these programs and merely watching them attentively can help you grasp terms that are part of business communications.
Listening to or watching these programs will not only allow you to become familiar with new words but also learn their correct pronunciation and usage.
Simple knowledge of business terminology cannot completely eliminate the chance of misunderstanding in organizations; rather, an employee must be able to correctly use the terms so that the underlying message is effectively communicated to the second party. Watching these programs will allow you to understand the current business scenario while also becoming familiar with a range of words and their proper uses.
5. Practice
Learning new business terminology will not impact your communication skills until and unless these terms are used correctly in your the daily communication.
You must try to use as many relevant words as possible during your conversations with colleagues and peers. Furthermore, recently learned business terminology can and should be incorporated into the presentations you give, so that you are able to gain confidence in your ability to use the terminology.
Finally, you can practice your business language skills by writing business letters and memos.
An individual working in an organization is likely to need to communicate with stakeholders and peers through the medium of memos and letters. However, it must be remembered that letters and memos need to be to the point and precise. Your business language skills are critical during this point, because short sentences must convey your instructions, term, or requests. It is important to be familiar with the general writing pattern found in letter formats used in your industry. Use a formal tone where appropriate, and make sure the language you use helps to clearly convey the information.
It's critical to have these language skills if you want to have a successful career.
As the study reports highlight, 30% of employers believe that new university graduates do not have the necessary command of basic English, much less the terms and concepts used in a specific field.
The success of a business lies in the capabilities and competencies of its employees and improving your business language skills can help you become a vital asset for your organization.